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Setting Up a Conference? Here Are a Few Tips from Rocky Mount Event Center

Rocky Mount Event Center’s Tips for Setting Up a Conference

Rocky Mount Event Center is the premier event location on the East Coast. As the center of it all, we offer a wide variety of amenities for all kinds of events from basketball tournaments to live music, trade shows and conferences to private events. When it comes to conferences, there’s often a lot to organize.

You’re not just looking for a versatile venue like Rocky Mount Event Center. You also need to put together a plan to make sure everything goes smoothly. If you’re looking at hosting a conference at Rocky Mount Event Center, we have some advice for organizing and managing your event.

Don’t Do It Alone

Organizing a conference is a lot of work. While it’s not impossible to do it alone, it’s virtually impossible to do it well without help. You should ideally have a partner or, better yet, a team of people to help you get things organized.

Co-organizers will be able to help you set up an event that appeals and speaks to the right people. Not to mention that having help will take a significant amount of pressure off you, whether it’s by handling additional administrative tasks, booking speakers, or publicizing your conference.

Find Your Focus

Your conference should have a defined focus. You need to think carefully about who is attending, what your message to them is, and what you want them to get out of being there. Determining who you’re speaking to, and why, will help you determine a feel and a theme to aim for. Getting the tone and content right is important to a successful and useful conference.

Securing Speakers and Sponsors

Getting the right speakers for your conference is vital. Ideally, you should plan to reach out to specific speakers while also sending out invitations to other professionals who would be an appropriate match. This way, if your chosen speakers aren’t available, you’re still going to have options.

Don’t be afraid of rejection, this is a common part of inviting specific speakers to any conference. You should also be prepared to cover the cost of accommodation and event attendance for your speakers – and transportation.

Rocky Mount Event Center is a large and popular event venue, and companies are always looking for ways to have their name displayed. Sponsorship can be a great way to bring in extra revenue for your conference. Just make sure that whatever sponsors you look for make sense for your attendees. Out-of-place sponsorships are going to make people less likely to take your conference seriously.

Hold Your Conference at Rocky Mount Event Center

Rocky Mount Event Center is the ideal location for your conference. With 165,000 square feet of space, we can accommodate an event of any size. Even if it’s not a conference venue you’re looking for, we still have plenty to offer. Weddings, birthday parties, trade shows, concerts and sports tournaments are all welcome at Rocky Mount Event Center. Contact the event center at the center of it all today.  

 

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